Editor Help

Notes for Authors, Editors and Publishers

PLEASE NOTE: Some of the following has been revised, but there are changes that apply due to the upgrade of the content management system. Further updates may be made later. Article Categories (and subcategories) supersede Sections and Categories. Articles in a category are sometimes displayed as a blog e.g. Juniors info is currently displayed in this manner.

There are some restrictions on what different groups of people adding content are allowed to do. There are three groups (apart from administrators who can do anything with content), called Authors, Editors and Publishers. Authors can only edit their own material and cannot get their work seen on the site (published) themselves. In summary:-

• Authors, Editors and Publishers can create and alter articles

• Authors cannot 'publish' articles - which means that they do not display until someone with publish permissions has ticked the right box.

• Editors can edit unpublished articles

• Publishers can see a tick-box (which shows whether an Article is Published) when they edit or create an article - so they can publish their own, and other peoples', articles.

• Editors and Publishers can edit documents that they did not create.

Registered Users

Club secretaries have been registered on our site. Special privileges apply to registered users, like being able to view or download articles that other public non-registered users can't, and to be on the emailing list for news of special events.

Authors

Authors may submit articles to the site, but those articles must first be reviewed by an Editor or Publisher. An author can not view or edit any article once it has been submitted. At present we have one author.

Editors

Editors can edit their own or any author's articles. Their responsibility is to verify, where possible, that the information contained in the article is correct.At present we have seven editors.

Publishers

Publishers review articles that the author or editor submitted, making sure that they are appropriate to go on the site. Once a publisher approves an article, the general public will be able to see it on the site. At present we have two publishers, Sue Hutson and Robby Bond-Wallner.

First, some "dont's" of editing articles for the web

Any document that you prepare may be reused/modified for the next season, so

1. Avoid editing a document by changing its title and deleting/replacing body text. If it can be adapted for next season, either “un-publish” or archive it; if it is a “one-off”, and not needed again, delete it.
2. Web searches pickup what is termed the alias to an article; if you change the title of an existing article, you must delete the alias so it gets replaced automatically by the content management software.

During the recent site upgrade I found incorrect article aliases present because an editor has only changed the article title. For example an article dealing with “Wednesday Night Tennis” had an alias of “tuesday-night-tennis” and “Tuesday Night Tennis” had an alias of “wednesday-night-tennis”. Obviously a web search for one or the other would yield the wrong data.

Text formatting is automatic on the website, so...

1. Resist applying colours, font sizes, and minimise any all-uppercase words – it makes the site look messy and unprofessional
2. Do NOT format articles using the space bar; in tables e.g. Programmes, use the centre/left/right editor buttons to do the formatting within cells
3. To enter a list
   1. Type a line then at the end of the line hold down the Shift key as you type the Enter key. This keeps the spacing of the next line close. If you just type the Enter key you end up with paragraph spacing instead - i.e. 1.5 line spacing.

Use one space - not two after a period, comma, query or exclamation mark. The extra space can often appear at the beginning of a line, and doesn't look good.

Don't add a title within the editor window that is identical to the article title. If you want to use a sub-title at the top of your article, do so by all means, but avoid "Heading 1" in the Paragraph dropdown list because that is the format of the article title.

Now some Do's of editing articles for the web

Logon using your allocated logon name and password. After logon you will see the User Menu with two items "Submit an Article", and "Web Page Editor Help".

Authors

Authors are permitted to create articles for publication. Once the "Save" button is clicked the system will acknowledge receipt of the article as follows. Once you finish editing your article and click the "Save" button, you will see an acknowledgement from the system.

Thank you for your submission. It will be reviewed before being posted on the site.

At this stage the article will only be visible to Editors and Publishers, and you will not be able to see or modify your article.

Authors, editors and publishers should specify the Category under which they want their articles to appear. If the available options don't suit, select one that already exists rather than leave it Uncategorised. Email suggested Category changes to the Site Administrator This email address is being protected from spambots. You need JavaScript enabled to view it..

Editors

If you neglect to specify a Category for your own article, i.e. leave it Uncategorised, only the administrator will be able to see it or make changes to it before publication.

If you do specify a Category for your article, you will be able to make changes to it later on, by clicking its section name in the top menu.

There is a pencil icon by the title for the entries that you can edit.

• An orange pencilicon means that it is published and any information you enter can be seen by others (with the right access rights) as soon as you save it.

• A blue pencilmeans that the information is not published and can only be seen by those with high level access rights. Those with standard Author permissions will not be able to view (and thus edit) unpublished information.

If you wish to edit that article, click the edit icon. When you have finished and clicked the "Save" button, you will need to email a site publisher to OK the change. If you have edited a new article, the site admin receives an automatically generated email after you click the "Save" button.

Publishers

Publishers may edit and publish any article that anyone else has edited.